Scenario 1: Employee is invited to complete Onboarding prior to Form I-9 updates, but never logs in.
Employees will be given the new Form I-9 to complete during Onboarding.
Scenario 2: Employee begins Onboarding prior to Form I-9 updates but does not complete Onboarding.
When employees log back in after the Form I-9 updates, any information they completed on the Form I-9 will be erased, and they will need to start the Form I-9 over again in the new format.
Scenario 3: Prior to the Form I-9 updates, the employee completed Onboarding including Section 1 of the Form I-9; however, the manager did not complete Section 2.
When the updates to Form I-9 are released, the system will clear out Section 1 of the I-9 and send it back to the employee for corrections. The employee will need to log back into their Workfile and complete Section 1 of the newly updated I-9.
Scenario 4: It is time for re-verification and a task displays on the manager's I-9 Dashboard. The original I-9 was completed a year ago and, thus, is the old Form I-9.
All completed fields from the old Form I-9 will remain intact for historical reference. Managers will be asked to complete Section 3 of the new form, and the latest version of Section 3 will be appended to the original.
For more information on the new Form I-9 changes, please see the file attached.
USCIS recently released a new Form I-9, and all employers are required to start using the new version by January 22. PeopleMatter is committed to ensuring your compliance and will be making all necessary updates to I-9 workflows in HIRE before this deadline, with a target go-live date of Friday, Jan. 13.
Please select the link below for some awesome information on exactly what is changing in the new Form I-9!
Below are the different scenarios that would affect which form is completed during the onboarding process